• Presides at scheduled SCAVC meetings
• Designates a “hospitality host” for the year (responsible for providing refreshments and supplies at meetings and events)
• Serves as a representative to the community at large
• Schedules officers’ meetings as necessary:

1)Beginning of Year – set goals, get acquainted, review bylaws

2)Mid Year – reevaluate goals, budget, and select future slate of officers for membership approval at the May meeting

3) End of Year – closure of records, year end evaluations, etc.

•  Arranges for meeting place for monthly meetings, on an annual basis and as needed
•  Sends a written thank you note to the hosting agency at the end of the year
•  Is the contact person for SCAVC with all other volunteer organizations
•   Appoints committees as needed
•  Appoints a replacement to fill a non-expired term
•  Responsible for creating the meeting agenda
•  Sends thank you notes to agency/employer of officers who served
•  Ensure annual corporation registration is filed by Treasurer, each year no later than December 31
•  Appoints SCAVC member to serve as a liaison for appropriate community positions/committees.

• Presides at meetings in absensce of Chairperson
• Chairs the coordination committee for National Volunteer Week and reports development to members (it is suggested to have a least 1 member from the previous years committee and representatives from the United Way's Volunteer Connection and RSVP as part of the committee)

• Records minutes of meetings (including executive committee meetings) and provides copies to members within two weeks of the next scheduled meeting
• Carries on any correspondence so designated by the Chairperson
• Keeps an attendance record
• Has a spare key to the SCAVC PO Box at the St. Cloud Post Office
• Maintains a current email listing of members
• Maintains an electronic copy of all forms and documents for SCAVC
• Requests office supplies (i.e. stamps, envelopes, paper) as needed from the treasurer, for the duplication and mailing of minutes to SCAVC members

• Presents financial reports at each scheduled meeting including income from paid members, amounts collected, expenses and account balance
• Provide an electronic copy of monthly budget report to Chair and Secretary, to include with minutes
• Presents a proposed budget to executive committee by August 1st for feedback and adjustments and to all members at the August meeting
• Deposits membership dues and other income into the SCAVC bank account
• Purchases office and meeting supplies for the meetings
• Has a key to the SCAVC PO Box and picks up mail at the St. Cloud Post Office
• Passes on mail to the Chairperson
• Maintains specific financial records of receipts and disbursements and balances financial records with bank statements monthly
• Pays all bills of the organization as approved by the Chairperson and/or membership
• At the end of the fiscal year, outgoing Treasurer and incoming Treasurer will change the name on the SCAVC bank account
• Files annual Corporation Registration each year no later than December 31st
• Files W-9 forms as requested

• Chairs a committee (appointed during the planning meeting) to plan programs for the scheduled meetings each month
• Keeps a schedule of volunteer professional highlights which focus on position, skills, and ways of working with other members and makes follow-up calls to presenters of the highlights segments
• Solicits evaluation from membership regarding programs
• Makes a reminder call to presenter before presentations and sends program presenters a thank you

• Recruits members and follows up with them once they have joined SCAVC
• Follows policy on how long individuals will receive mailings from SCAVC without paying dues (October 31)
• Make nameplates for each member – collects - and brings them to each meeting
• Maintain an up to date membership list – located on the SCAVC website (www.scavc.org) 
• Provide a verbal report on new members and new organizations at each meeting
• Inquire on status of inactive members/organizations

• Keeps track of WJON Spotlight and sends names to WJON on a regular basis
• Plans public relations activities to building more community awareness of SCAVC
• Responsible for media coverage as needed
• Supports public relations efforts of other committees
• Coordinates SCAVC website
• Updates SCAVC information in/on other/external publications